Q: Which of the new Educational Materials will be available after the release of the Handbook?  When will members be able to start taking those new Tests?  What is the estimated turn-around time for correcting those exams?

Q: There are a considerable number of Problems and Questions from the OU Reports that involve Member Services in Part 2 of this report.  Most of these appear to be dealing with missing Camarilla numbers or payment issues.

Q: I was under the impression that independent domains (categorized as not containing chapters within the domain) were required to report on the first of the month instead of the seventh. Am I mistaken?
A: I will have to ask up the chain about this to get a definitive answer.  I believe, however, that all Domain Reports are due at on the 7th of the month, whether they are "independent" or not.

Q: What do I do with information such as disciplinary actions? Do I report that farther up the chain of command, or simply note it for my own records? Does that fall under the ARC-Arbitrations job duties?
A: Please note those separately, and compile them into a document which should be sent to me.  I will pass those on to the Arbitrations' staff.

Q: I have been noticing a rapid decline in the productivity of the Member Services team. I am concerned that perhaps they do not have the staff they need, or that there might be some real life concerns coming into play here.
A: Noted; I am not sure how to address this with Member Services other than to ask if they need additional volunteer help.

Q: There are four words I would like every member to remember when submitting a review...  "National Format" and "Totally Complete"  It makes a huge difference if we get reviews that are correct.
A: If Prestige Logs are incomplete or not in the National Format, you are instructed to send them back for corrections.

Q: Who is paying for the Printing and Postage of the Newsletters? (Approximately .60 cents a piece)
A: The Region will pay for these costs should there be enough interest in actually printing the publication physically.  For now, I would prefer we consider PDF distribution.

Q: I have had interest in Characters posting into the Newsletter ICly. I am not sure what to do about this? Either creates an IC section of the newsletter or what?
A: I think an IC section in the Newsletter would be wonderful, Leif; however, keep in mind our publication schedule.  By the time we get IC material published in the Newsletter, it may already be too late to be useful to the membership.

1. Setting up a system for accepting Prestige Logs for Audits.  The key goals of this system is to display the current queue to the membership, to be able to provide members with a way to check if their logs have been received, where the log is in the process (waiting, being reviewed, etc.), see who is handling their Audit, and see an expected completion date.
2. Setting up a similar system for handling Arbitration issues.  This system will require security so that only those involved in the Arbitration will have access to any of the information.
3. Setting up a system to allow Coordinators to submit their monthly reports on the Website.  The system will parse the reports to extract demographic and all other relevant data to provide overall reports for myself and the ARCs in order for us to better do our jobs.  This system will also serve to archive the Chapter and Domain reports on the Regional Website.
4. Redesigning the Website to give it more of a "professional" look.
5. Mapping all the Chapters and Domains on pages on the Website that will allow members to find organizational units by their geographic location.

Other non-Website-related Projects include:

1. Getting the Prestige Audit queue caught up.
2. Getting the Midsummer's Event Prestige finished.
3. Preparing for the release of the Member Handbook at the end of this month.
4. Running various Domain Coordinator elections

ICC 2005 is also upon us, and my ARC Charities and Events, Charmain Hopkins, was also the bid chairperson on this event.

Both are being held in Phoenix, Arizona.

At this point, there are no other Regional Events being planned for our Region through the end of the calendar year.

A: I will approach Member Services about these issues.  For pending members (those you do not have numbers for), please list them in your monthly report, but note their Membership Numbers are "Pending."

A: I have not received an Application for this. It may have been sent in prior to my tenure, but I do not have it.  Please resubmit this to rc@camarilla-sw.org.

A: If they are not in the current queue (in Part 3 of this report) please submit their logs to prestige@camarilla-sw.org.

A: Please send your request to Mr. Thelen's supervisor, Jerry Spaulding, at camtech@white-wolf.com.  Please carbon copy the RC on this request.

A: We will look into this.

A: If you have evidence of expired members on any Organizational Unit (OU) rolls, please follow the appropriate procedure:
1. Bring this evidence to the attention of the OU's coordinator.
2. If the expired members are not removed from the next report, bring this evidence to the attention of this office.  You should include specific information on the members who have expired, the OU they belonged to, and contact information for the OU's coordinator.
Without specific information, this office cannot take any action.

A: The only minutes I have are the ones I took at the meeting.  I will try and get those posted to the Regional Website as soon as possible.

A: The former ARC Arbitration indicated there were no open issues remaining at the end of his tenure, so I am not aware of these issues.  Please write up the specifics of these issues and submit them to this office; we will address them promptly.

A: If the Code of Conduct is broken in the process of "putting forward the reasons," then the member can expect disciplinary action.  If the Code of Conduct was not violated, then no suspension should result.

A: Calling a referendum for a Vote of No Confidence requires the party to compile a list of reasons for proposing the referendum (this is explained more fully in the upcoming Member Handbook).  It is "rumormongering" if any of those stated reasons is not backed by objective evidence.  Furthermore, if any "rumormongering" is contained in the referendum, it is a violation of the Code of Conduct and the author of that referendum can expect to face disciplinary action.

A: Corrections to handle this specific instance will be made to the SWRE 2003 Prestige soon (I've been really busy, sorry.)

A: I can't help you with the memory problem, however, the ARC Charities & Events has been instructed to compile a list of efforts made in relief of the fires.  Please send this information to her (contact information in Part 1 of this report).

A: You may of course send an e-mail to the Club Director, Charles Bailey, at clubdirector@white-wolf.com. If you decide to do this, please carbon copy this office on that correspondence.

A: There are no easy answers to this one.  I have always found that the club is what you make of it.  If the members of your OU are not living up to your expectations or needs, you are always free to travel to and participate with another OU in your area.  The OU of that unit should send all Prestige Recommendations to you, your Coordinator, and should include them in their OU Report.  If these steps are followed, your Prestige is covered, and I think you will find a more rewarding experience.  Hopefully, when the members of your OU see how much more enjoyment you are getting out of the club, they will want to make some changes at home.  Good luck.

A: You will need to check with the RST regarding your VSS.  Please contact Member Services to obtain the missing Camarilla numbers you need for your reports.

A: Please see Part III of this report.

A: They are in this report

A: The previous ARC-Arbitration reported there were no outstanding issues.  Please re-send anything needing the attention of the Arbitrations staff to arbitration@camarilla-sw.org.

A: I only have my own notes from the meeting.  I will try and have those posted to the Regional Website.

A: There were seven candidates for the RC position.  They were: Charles Carter, Charmain Hopkins, Jeff Wilson, Frank Dometrovich, Jamie Schork,  Chris Williams, and Peter Savas.  Results of the elections should be available from the NC's office as they were not released to this RC.

A: Go to the SWRE Website at www.swre.org.

A: I will attempt to find out where this Prestige is posted.

A: They cannot.  All awards for Regional Prestige must come from this office and are found in the RC's monthly report.

A: Was this a local or Regional Event?  If local, please consult the Event's presiding coordinator; if Regional, please provide details of this event to the ARC Charities & Events (contact information in Part 1 of this report).

A: The Vote of No Confidence is concluded at this point in time.

A: I will send this request along with the others in this report to Member Services.

A: I have never heard of this "time out" restriction.  The Camarilla has not used "grievances" in well over a year.  Complaints may be filed about any officer to the officer's superior.  Complaints about a member should go to their supervising coordinator.  However, please remember that the first step in any conflict resolution is to have both parties sit down and attempt to resolve the matter between themselves.

A: Mr. Blair's Prestige log was not in the queue until yesterday, when this office received it.  It will be finished as soon as possible by the ARC Prestige staff.  We would ask you to exercise further patience, even though we realize this audit has been pending since August.

A: You may first attempt to verify some of this information at the USANC-Prestige's Website (http://www.embraced.net/usancprestige/); follow the links on that page to NPO Awards if it dates back that far.  Another source may be the current Prestige Database at http://www.antitribu.com/prestige/index.php..  Beyond that, please contact the US-ANC-Chapters, Chuck Childers at chuck.childers@comcast.net.  Otherwise, please ask the member to provide documentation for these awards.  If they cannot be substantiated, it is recommended you not approve them as if you do, they may be removed in a future audit.  Good luck.

A: Please contact Jeff Thelen, the US-ANC-Lists & Tech at ANTech-lists@camarilla.white-wolf.com.

A: At this time, I do not have a date for this Prestige to be published.  I am attempting to work on this with the Volunteer Coordinator for that event.  It is on the "to do" list.

A: If your members took the Ordeals, and have proof of passing those tests (in the form of a certificate sent, or an e-mail showing they had successfully passed the Ordeal) then you may add the Prestige to their Log.  If they have no proof of passing the Ordeal, either search the current Prestige Database or  contact Chuck Childers (see address above) to see if he has a record of them completing the exams.

A: Subscribe to the support list for this software by sending a message to cts_camarilla-subscribe@yahoogroups.com.  Put "subscribe" in the subject line.

N* and R* staff acted very quickly to address all our issues.  A special thank you to James Nester, Wes C, and Peter S.  Ya'll rock!

Congratulations to all the new RC staff, and congratulations to you Peter!

I'd like to thank the Regional Coordinator for getting the SWRE prestige out. It's going to be nice not having to listen to complaints about it not being included with this month's report.

Since 1\3 of San Diego County burned down we had several members with out power or homes and other reasons for a period of time.  Some of those members were housed by other members.  For those members that opened their homes I'd like to give thanks.

Also due to the fire the CC vote for Luna's Reprisal was unable to be conducted last month and will be redone this month.

Coordinator staff in the SW Region are starting to see the hazards of skipping the chain of command and are being encouraged to use it when possible.

ICC was a blast!! Thanks to everyone who helped make it one of the best I'd ever been to!

I like that the RC seems to enjoy emailing us. The communications is much improved. Keep up the good work!

COORDINATOR AWARDS FOR SEPTEMBER

Note to DCs: The awards listed for your CCs are for the amount of their total monthly Prestige award to be converted from General to Regional Prestige.  For Instance, if you awarded them 30 General, and they are listed for 10 Regional, their award for that month should be changed to "10 R 20 G."

COORDINATOR AWARDS FOR OCTOBER

Note to DCs: The awards listed for your CCs are for the amount of their total monthly Prestige award to be converted from General to Regional Prestige.  For Instance, if you awarded them 40 General, and they are listed for 10 Regional, their award for that month should be changed to "10 R 30 G."

STORYTELLER AWARDS FOR SEPTEMBER

STORYTELLER AWARDS FOR OCTOBER

MEMBER AWARDS

Next month, I plan on posting an update tot he Reporting Policy, as well as reviewing all the other Policies on the Website for any updates that will need to be made to bring them in compliance with the release of the new Membership Handbook (due later this month).