Q: I see a lot of MC reviews for 10,11,12 that have been sitting in the queue for a upwards of a year on several reports. Is National in the need of Assistance for higher MC prestige Reviews? It’s not my department, I am simply curious if anything can be done to aid.
A: Last I was told, the National Review queue was fairly empty.  Please compile a list of these members and we will send a message to the ANC Prestige about them.

C: I want to make sure that all of the Coordinator’s know that they are immediately to drop the members who did not renew in January. If it is a monetary issue, or for some reason the person cannot currently renew, I would ask that they be dropped from the report until such time as they do renew, and simply be added back in after their proof of renewal has been given to their coordinator. It is the only way to ensure accurate number counts in the region.

C: I have received several emails voicing concerns over the amount of time that it is taking the Test of Membership to be graded. I would like to offer my assistance to the National Office to cut into some of this backlog.

C: The Coordinator’s as a grouping have not responded quickly to the request for zip codes to aid in allocating or reallocating their Chapter or Domain Boundaries.
A: If the information is not forthcoming, we will do our best to determine boundaries from what they have listed in the reports; however, their actual boundaries may change as a result of that..

S: Institute policy to make sure that all coordinator levels are informed at the same time of issues regarding members under their jurisdiction.
A: When the new CCDB goes live, this will be a more realistic policy as there are no mechanisms now for determining a Member's supervising coordinator.

S: Institute policy clarifying that a Domain or Regional Coordinator should rarely if ever award ST chain prestige based on other than the presiding ST's recommendations... ex: DST suggests VST is to be awarded 30 prestige for January,  the DC should not alter this award unless given extremely good reason.  Reason: The DST in this case knows far more about what work the VST has done over the month than the DC will most often know of.
A: In most situations, I would agree with you, Frank; however there are occasions when  such a policy could be abused.  I would rather trust the Coordinator's to make the appropriate awards and give them the leeway to adjust those recommendations when necessary.  Should a Coordinator abuse that ability, they can then be brought up on disciplinary action.

C: I am going to sit down with Matt G during January to discuss holding workshops for the domain. One of those workshops will be regarding the new membership handbook and arbitration as well as “what is harassment.” If any of the ARC staff has done this before any input will be welcome. After I put this together and see how it works in Vegas I will work with the DC in Reno to hold the same workshop.

Q: Will we have a database made available to us to search for updated Cam expiration dates?
A: When I asked the Club Director about this, I was told it would be when the CCDB is ready.  No date was given, but I believe it will be in the near future.

C: This month has actually been pretty slow in the way of audits.  I have gotten a couple done and fewer have come in, so we are catching up on the queue.  At this point it is almost empty.
A: Matt, I have had several inquires regarding the Audit queue in the last month.  I have told all the individuals to mail the ARC address about them, but to have you say that you are catching up on the queue, and then to have members tell me their audits are taking longer than one month, leaves me concerned.  Do we need to bring on additional Auditors?

C: I am concerned about the [DOMAIN] audits. With so few members complying with this process, I can only assume that they have either chosen not to renew or have chosen to stay at MC1.
A: Send another message to the DC about this and ask him/her to remind their members how important it is.

1. Setting up a system for accepting Prestige Logs for Audits.  The key goals of this system is to display the current queue to the membership, to be able to provide members with a way to check if their logs have been received, where the log is in the process (waiting, being reviewed, etc.), see who is handling their Audit, and see an expected completion date.
2. Setting up a similar system for handling Arbitration issues.  This system will require security so that only those involved in the Arbitration will have access to any of the information.
3. Setting up a system to allow Coordinators to submit their monthly reports on the Website.  The system will parse the reports to extract demographic and all other relevant data to provide overall reports for myself and the ARCs in order for us to better do our jobs.  This system will also serve to archive the Chapter and Domain reports on the Regional Website.
4. Redesigning the Website to give it more of a "professional" look.
5. Mapping all the Chapters and Domains on pages on the Website that will allow members to find organizational units by their geographic location.

Other non-Website-related Projects include:

1. Running various Domain Coordinator elections.
2. Membership recruitment drive and materials contest.
3. Introduction of the new "SWR Champions" program.

There are no other Regional Events being planned for our Region through the end of the calendar year.

P: DC Elections are taking too long, No voting has been called.
A: Your DC Elections have been concluded.  The announcement was made on 1/15/2004 to the Domain and Regional list.

P: We lost our main gaming site because it requires a $50 charge per use.  Searching for a new site.  Trying to find Fund Raisers to increase the Domain Funds.

.

P: The issue of a coordinator's ability to set additional policies for their jurisdiction, as stated by the National Coordinator and the Regional Coordinator, has caused a rift within the domain.
A: A Coordinator may always set more restrictive policies for their OU than has been set at the level above them so long as those policies do not contradict those set at the next level up.

P: We are an independent chapter.  I would like confirmation from the RC that this is acknowledged.
A: From Anna: LMDS is acknowledged as an independent Chapter.
A: If my ARC-Admin says you're acknowledged as an Independent Chapter, then you may take that as an official response from my office, bearing my confirmation.

P: There is a member who would like to transfer from the Lake Elsinore Chapter - Sangria de Lago to our chapter.  I understand that we need approval from regional?  or was that waived by the part of the domain break up that stated that members may move freely between chapters for the first few months?
A: I am not entirely sure on what the terms of your Domain break-up were; those records were not given to me.  Who is this member?  Why are they transferring?  Please e-mail me privately about this and we will handle the transfer.

P: CC Valorie Garrard, US2002021451 is having issues sending email to the reports list. Her email address is aylaiannad@hotmail.com.
A: From Anna: Miss Garrard has been advised to send the reports directly to the ARC Administration at either bleedingcontempt@aol.com or arcreport@camarilla-sw.org.
A: Ms. Garrard's indicated e-mail address is subscribed to the US-SW-Reports list currently.  What precise issues is she having in sending reports to the list?

P: Due to moving I believe that the Vegas Stakes CC has been out of contact to send his report to the list.

P: I've been seriously ill the past two weeks. To those who have sent me email unresponded to or bounced I applogies. Please direct all email corrispondence to LasVegasDC@hotmail.com. I am attempting to procure another POP email account to handle the work load. I expect this issue to be resolved within the next 5 business days.

Q: Members are asking if there is going to be a correction on the SWRE 2003 Prestige Report
A: The updates to the SWRE 2003 Prestige have already been posted to the Regional Website on the page where the SWRE Prestige was first posted.

Q: Members also want to know if there are restrictions/limitations on when/why a storyteller can give experience to his/her players, including where non-sanctioned play is concerned.
A: This is a question for the Storytelling Chain and should be posed in your DST's report.

Q: Shayne Cooley, US2002021450, is missing prestige for SWRE 2002.  He rec’d 18  Regional Prestige for donations to the auction.  He never rec’d prestige for his 4-10 hours of security work at the event.  Is there any way to rectify this?
A: The Event Chair for SWRE 2002 was Matt Giezentanner, who is currently my ARC Mentor and Outreach.  Please contact him with this concern.  If he indicates a mistake was made and Mr. Cooley was overlooked, we will rectify the situation.

Q: Is there a way to register for SWARE without going through the White Wolf Site?
A: You may register for SWRE by going to the SWRE Website (www.swre.org); however, the only way to pay for your SWRE membership, other than paying in person at the Event, is to go through the White Wolf Catalog.

Q: I have asked for Regional to award some of my members with Exceptional Prestige for their time donated to the Rocky Point Haunted House during the month of October.  I have not heard back on this. Could I get some feedback one way or the other?
A: It would not be appropriate to award Regional Exceptional Service Prestige for volunteer time at a local haunted house charity; that would be showing favoritism toward your OU.  You can, however, award General Exceptional Service Prestige if you feel your members are deserving.

Q: What is the ETA for having a method to verify if a member has renewed?   I suspect that I will have several to check on during January.
A: I do not have an answer to this question at this time; Mr. Bailey, the Club Director, told me today that this functionality will be in the CCDB when it goes online, but did not give me a date for completion of that effort.

Q: What is the ETA for the second of the new tests?
A: Unknown at this time.

C: Moonlight Masquerade: This is my last Chapter report as I am the new DC and Jennifer Young was  selected as the new CC for the Chapter.
R: From Anna: Congratulations to both of you on your positions.

C: Anathema:  A good discussion ~ Profanity and it's use on Cam lists was recently discussed on the SW Coordinator list.  I felt that most people posting gave logical well thought out views on the topic.  Some people overreacted to the whole discussion, but most were very "professional".

C: The House of the Silver Crescent: Jerry Castillo has just raised in MC class, YEAH!! Congratulations Jerry, you are no longer an MC 1.

C: Common Cents: This may be my last domain report as DC of Common Cents. There has been a lot of pressure on me to step down/step aside. There are members who have said they will do anything to force a domain vote, even though my term is over in May and they have stated that they have nothing personal against me. None of the members have had discussions with me regarding matters in which I have not been doing my job correctly per the Membership Handbook and the Constitution.
   When this domain was formed we were supposed to be a group of friends who would say anything to anyone. It seems that we've become something so far different. We were supposed to be a group that would handle our issues, but you can't handle issues if no one's willing to talk or listen. That's one of the most important parts, listening. If no one's willing to listen how do you expect to solve the issue? No one should have to roll over, but compromising isn't rolling over. Telling someone your opinion isn't the same as forcing your opinion on them. We may not always agree, but that's what makes life interesting. It should be about working together, trying to make it better.

C: Reign of Ash: This month I did some reconciliation of prestige for members and there are some changes to prestige totals.  These numbers are, to the best of my knowledge, correct.  I have not done a prestige reconciliation for everyone so there may be some corrections next month as well.The following members have had corrections to their prestige totals:  Daniel Heitner, Greg Berry

C: The Dragon's Coils:: Welcome to our newest Member, Calvin Carr.

C: Morbid Curiosity: Happy New Year! Welcome to the Year of Fire.

C: Method and Madness: Thank you very much for getting the previous report to me.
R: From Anna: You are very welcome Elijah.

C: Strange Bedfellows: Another round of applause for Chuck Childers and his amazing records.  Yet again I have asked him for information and he has been able to provide it.  Give the man a raise!

C: Dark Glittering Knights: 1) I have two new people who joined just this month. I am awaiting
confirmation of their prestige from their old CC’s at this time. I have a general amount for them, but no definite figures or dates. Chris Smith, US2002116940 and Brooks Barnes, US2003041452. 2) Jennifer Anderson, US2002034606 has moved back to Illinois. I have sent her prestige logs to her new CC. Victor Levandoski Chapter Coordinator IL-009-I, cc_il009@vampirethemasquerade.com. She took her first ordeal and sent this information to him, but he is not accepting it as he states he is not her cc yet until he hears from his RC that our RC has released her to their region. 3) Have sent Guy Seggev’s, US2002021437 prestige log to Matt Giezentaner for audit to be promoted to MC 10. Matt should be sending this up soon. Will also make adjustments to his prestige numbers per the auditor. 4) Samantha  Richards, US2002021960 is not going to renew her membership this time due to family and life issues. When her membership is up in January, I will remove her from my roster. Also, Matt Ridway, US2002021506 has decided not to renew his membership at this time due to issues and school. I will remove him from my report as well in January.  5) Valorie Garrard, US2002021451 will be pending MC8, per audit.

C: The Ancient Gamble: I only coughed up one lung in the past two weeks. Considering I haven't
been firing on all four cylinders for years I should be able to proceed with life as normal shortly.

C: Circle of the Resurrected: I will have the prestige rewards on next months report. I haven't had the time to go through them due to the holliday season.

C: Domain of Salt Lake: Richard Johnson's (US2002034063) MC9 Prestige Review Audit was sent to Regional on 11/30/2003 Peter Savas's, (US2002021230) MC13 Prestige Review Audit was sent to Regional on 12/8/03 Both Audits were listed in the Regional Audit Que in the November SWRC Report
R: The ARC Reports are due on the 12th of every month, which is after both of those were submitted.  Additionally, my report is not due until the 15th of every month.  It should not be unusual to have those appear given the dates involved.
2) I have not received a December report from UT-004-C Rising Sun.
3) I would like to Recommend 5 G Org Service (attending Domain Meeting a special Guests) to Jeremy White US2002022596 & Robert Dunn US2002023538, both of Dead Man's Hand. Both Robert & Jeremy Drove 12 hours each way to Attend our Domain meeting, and to wrap up our DST Election as designated proctors. Considering Salt Lake City was starting to dig out of it's worst Snow Storm in over a decade, and some areas around the game site received as much as 3 feet of Snow, this was quite an effort on the part of these two Arizona Residents, who are probably not accustomed to so much snow.
4) In my November Report I awarded the following to Shelly Johnson,
US2002034061:
Administration (80 max):
      June: 30 General
            AVST- Influences 30 General
      July: 30 General
            AVST- Influences 30 General
      August: 30 General
            AVST- Influences 30 General
These awards were past the 3 month limit for backdating prestige. I am  requesting that Regional confirm these awards.
R: Confirmed.
    Now that the Holidays are over, with Membership renewals, new tests, and Year of Fire all happening this coming year, it will be interesting to see how the New Year shakes out.

S. House of the Silver Crescent: I suggest everyone seriously read and reread the Membership Handbook.

S. Common Cents: The Membership Handbook and/or the Constitution need to more specifically state the duties and powers of coordinators and storytellers within the area of their jurisdiction.

S. Strange Bedfellows:  Complete the system that will allow the coords to verify if a  member has renewed or not.  I know that many members of the domain have probably renewed, I simply cannot tell which ones as many of them don’t report and think we are omniscient.

COORDINATOR AWARDS FOR NOVEMBER

Note to DCs: If awards are listed for your CCs, they are for the amount of their total monthly Prestige award to be converted from General to Regional Prestige.  For Instance, if you awarded them 40 General, and they are listed for 10 Regional, their award for that month should be changed to "10 R 30 G."

STORYTELLER RECOMMENDATIONS FOR DECEMBER
These are recommendations from the RST; they are not awards made by the RC and should not be logged as such by members.  They are included here for informational purposes.  All Storyteller Prestige Awards should be made by the Storyteller's Supervising Coordinator.
These recommendations may be changed by the Supervising Coordinator.

MEMBER AWARDS